Vol Update is collected, edited, and distributed by the Office of Communications and Marketing in conjunction with the Division of Student Life.
The newsletter is published on Mondays and Thursdays during the spring and fall semesters. Publication is suspended during the summer and when classes are not in session.
The publication welcomes submissions from UT students, faculty, and staff regarding upcoming events, honors, and other news.
All events listed must be geared primarily to students and sponsored by university faculty, staff, students, academic departments, administrative units, or university-recognized clubs or interest groups. Events must be open to all UT students, and must first be submitted to the campus calendar.
Event submissions must include the type of event, location (building and room number), date and time, name of UT groups or academic units sponsoring the event, contact name, phone number and e-mail address, and any associated website URLs.
Fundraising events/activities of university clubs or interest groups will be included if they benefit a third-party philanthropy or address a program or need that affects the entire student population, not just the club or interest group.
Submissions must be received by 2:00 p.m. ET Thursday to be considered for inclusion in the following Monday edition and by 2:00 p.m. ET Monday to be considered for inclusion in the following Thursday. Submissions received more than one month in advance may be held until the event is one month away, then included in one or more editions of the e-newsletter at the discretion of the editor.
It is the responsibility of the item contributor to notify the editor if any pertinent detail changes after the first publication of that item, so it can be corrected in subsequent editions of the e-newsletter. The editor reserves the right to edit all listings for space and content considerations.